Are you sure that your computer backup system is providing the results you want? Just because you have a back-up system in place doesn’t mean it’s necessarily set up to save everything you need backed up.
We’ve all heard many times that you must back up your computer files often and in several places. And that is absolutely a best business practice. But what you don’t hear as often is that you need to check the data after the backup to make sure you have all the files you want to have backed up.
My Story – What I Did Wrong
I thought I was doing all the right things. I have a cloud backup service that backs up daily behind the scenes, and I also back up regularly to an external hard drive.
Then my computer hard drive crashed. It’s never a matter of if, by the way, it’s a matter of when it will crash!
Since I hadn’t needed to access my backup files before the crash, I never checked to see what was actually in the backups. As it turned out, everything wasn’t getting backed up like I thought it was. I hadn’t checked with my cloud service to make sure I had it set up properly, nor had I checked the back-ups I was saving to my external hard drive to make sure files were being included correctly. Some of my files got backed up but not all.
Luckily, my computer tech guy was able to restore my files. But of course, there is still the worry I had before and during the time he was working on my computer, plus the added cost that I wouldn’t have had to incur if I had done my backups correctly.
What I Did Right
Using an online email service is one thing I was doing right (and of course continue to do) that helped me get back some of my files. I could easily retrieve documents I had sent to people or ones they sent to me. That enabled me to continue work that I might not have been able to otherwise. It was a huge time saver and stress reducer since I didn’t have to recreate the documents from scratch!
The other thing I did right was to work with a virtual assistant. I was sending her files to work on that I would have only had on my computer (and probably would have lost) had I not been working with her. But because I was, I had them in my email Sent folder.